Administrative Assistant Position Description
This position is located in the Allegan Conservation District Office (USDA Service Center). The Administrative Assistant is responsible for the day-to-day operations of the Allegan Conservation District including financial and accounting management, reporting and records compliance, and management of general office operations.
Job Type: Part-time (24 hours/week) with potential for increase to full-time based on District finances and employee preference.
Compensation: Up to $20 per hour commensurate with experience, 10% retirement or health care stipend.
Maintain accurate financial records in accordance with Generally Accepted Accounting Principles.
Billing and procurement for District operations.
Review and coordinate employee payroll and benefits.
Coordinate the preparation of an annual operating budget for the Conservation District.
Prepare monthly financial reports for submission to the Board.
Prepare and coordinate financial review/audit as required by law and/or contractual agreements.
Provide for control of financial resources once the Board approves allocation of these resources.
Responsibilities to the Board
Organize monthly Board meetings, coordinate staff reports, and agendas.
Record and prepare board meeting minutes.
Coordinate arrangements for the Annual Meeting and Election.
Implement Board directed policies.
Prepare and submit required reports.
Conduct Annual Tree and Native Plant Sales including procurement, sales, and event planning.
Assist in planning District workshops, tours, contests, and fundraisers.
Assist in the timely preparation of grant progress reports and reimbursement requests.
Recommend appropriate grant programs to the Board and assist in developing grant proposals.
Answer phone, take messages, and assist customers.
Assist NRCS with general office support as part of our Cooperative Working Agreement.
3 years of accounting and/or bookkeeping experience.
Ability to work effectively under minimal supervision.
Experience using QuickBooks.
Experience with customer service.
Familiarity with conservation work.
The Administrative Assistant shall be under the direct supervision of the Executive Director and the Allegan Conservation District Board of Directors. This is a non-supervisory position.
Please provide a cover letter, resume, and three references to Brian Talsma at email@example.com or 1668 Lincoln Rd. Allegan, MI 49010